Advances Tab

The Advances tab of the Supporting Schedules section displays any cash advances that have been requested for the expense authorization. Use this tab to submit a request for an advance.

The advance approval is separate from the expense authorization approval. If the advance request is rejected, the expense authorization can still be approved.

Note: Depending on configuration settings selected by your system administrator, this tab might be hidden from view.

Screen Fields

Field	Description
Requested	This fields displays the advance amount requested.
Paid	This field displays the amount of the advance that has already been paid to the employee.
Outstanding	This field displays the portion of the advance request that has not yet been claimed. For example, if the Requested amount is 1000.00 and the amount already claimed on expense reports (the Paid amount) is 600.00, the Outstanding amount is 400.00.
Available	The Available amount is the difference between the amount requested and the amount received, and an amount other than zero only displays when the full amount of the advance request is not granted.
Request Advance	Click Request Advance to request an advance for the expense authorization. The Request Advance feature is not available under the following conditions: Your expense class does not allow you to request advances. You have previously requested an advance for this authorization and have not yet claimed it on an expense report. You have reached the maximum outstanding advance amount for your expense class. You have reached the maximum number of outstanding advances allowed for your expense class. This is a blanket authorization, which has already been closed. The expense authorization has already been processed.
Delete Advance	To delete a requested advance, select the check box next to the advance and click Delete.
Advance ID	This field displays the ID that was assigned to the advance.
Amount	This field displays the amount requested.
Date Needed	This field displays the date by which the advance is needed.
Reason	This field displays the stated reason for the advance.
Status	This field displays the current status of the advance, which will be any of the following: Draft Submitted Under Review Approved Rejected Processed Voided